HartlepoolPhase 1 register

The 20 permitted waste sites in Hartlepool, and what changes on 1 October

Q: Do permitted waste sites in Hartlepool have to report the waste they receive?

Yes, if they receive waste. GOV.UK says anyone licensed or permitted to receive controlled waste must enter details of every load they receive, and sites in England must use Defra's service from 1 October 2026. Household waste that residents bring to an HWRC in England is left out.

Q: How long does a site have to report each load?

Within 2 working days, not counting weekends and bank holidays, starting on the day after the waste arrives. A load received on a Monday is due by the end of Wednesday.

Q: Can a site use its own spreadsheet?

No. GOV.UK gives two ways to report: software that uses Defra's API, or Defra's own spreadsheet template, uploaded to the service. You cannot use your own spreadsheet or change the format of Defra's.

Every site on this list holds an environmental permit for a waste operation. If it takes waste in, it is in Phase 1 of digital waste tracking. That starts 1 October 2026 in England and Wales. Household waste that local residents bring to a council tip is left out.

Area: HARTLEPOOL
Permitted sites: 20
Duty starts: 1 OCT 2026
Per load: 2 WORKING DAYS

1 October 2026: what GOV.UK says

Sites that receive waste in England or Wales must use Defra's service from 1 October 2026. That means anyone licensed or permitted to receive controlled waste.
Every load gets a record, sent within 2 working days (not counting weekends and bank holidays), starting the day after the waste arrives.
Two ways to report: software that uses Defra's API, or Defra's own spreadsheet template. You cannot use your own spreadsheet.
Defra's service charge is £26 a year for each organisation on your account.
Household waste that residents bring to an HWRC in England is left out. Scotland and Northern Ireland start in January 2027.

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Source: GOV.UK, check if you need to report the waste you receive and report receipt of waste.

What it means for a site in Hartlepool

Every load in has to be reported within two working days of the day after it arrives. A load tipped Monday morning is due by Wednesday night.
23 fields a load — the carrier and their registration, the vehicle, the waste code, the weight, how it arrived and what happens to it.
Two legal routes only: DEFRA's own spreadsheet, or software on their compatible list. Your own spreadsheet is not one of them.
Paper does not stop. Transfer notes and consignment notes carry on alongside the digital service. There is no end date for them yet.
Penalties are fines.
The commonest here are 10 Household, Commercial and Industrial Waste Transfer Station, 3 Non-hazardous waste physical treatment facility, 2 Metal Recycling Site (MRS) (mixed) and 2 Materials Recycling Facility.

The register for Hartlepool

Taken from the Environment Agency public register. If your site is here and it takes waste in, 1 October applies to you.

Operator	Permit	Where	Site type
ABLE UK LIMITED	VP3296ZM	Hartlepool TS25 2DB	Non-hazardous waste physical treatment facility
BIFFA WASTE SERVICES LIMITED	HB3309HE	Hartlepool TS25 2BE	Household, Commercial and Industrial Waste Transfer Station
C W RUSSELL LIMITED	UP3025LP	Hartlepool TS25 1XJ	Non-hazardous waste physical treatment facility
CLEVESTONE TRANSPORT LIMITED	SP3790ZQ	Hartlepool TS24 7NL	Household, Commercial and Industrial Waste Transfer Station
EMR GROUP LIMITED	MP3090ZL	Hartlepool TS25 1NS	Metal Recycling Site (MRS) (mixed)
G N G WASTE MANAGEMENT LIMITED.	AB3207MG	Hartlepool TS25 1UB	Household, Commercial and Industrial Waste Transfer Station
GEE DEE CLEANSING LIMITED	CP3892LQ	Graythorp TS25 2DF	Household, Commercial and Industrial Waste Transfer Station
Private individual	EB3305CQ	Hartlepool TS25 2DF	Household, Commercial and Industrial Waste Transfer Station
HARTLEPOOL BOROUGH COUNCIL	HP3496ZA	Hartlepool TS25 1PL	Household waste amenity site taking hazardous waste
Private individual	ZP3996ZJ	Hartlepool TS25 2DF	End of Life Vehicles <2500 tonne per year
J & B RECYCLING LIMITED	KP3896ZU	Hartlepool TS25 1PS	Hazardous Waste Transfer Station
J & B RECYCLING LIMITED	FP3398EY	Hartlepool TS25 1NS	Materials Recycling Facility
Private individual	LP3390ZK	Hartlepool TS25 1UB	Household, Commercial and Industrial Waste Transfer Station
N&P Hartlepool MRF Ltd	GP3399LG	Hartlepool TS25 1NS	Household, Commercial and Industrial Waste Transfer Station
Niramax Rubber Products Limited	AP3895ED	Hartlepool TS25 2BQ	Household, Commercial and Industrial Waste Transfer Station
ORCHARD GREEN LTD	EB3400UT	Hartlepool TS25 2BE	Non-hazardous waste physical treatment facility
PD Teesport Limited	CB3901XJ	Hartlepool TS24 0UZ	Household, Commercial and Industrial Waste Transfer Station
POUT AND FOSTER LIMITED	MP3590ZZ	Hartlepool TS25 1NR	Metal Recycling Site (MRS) (mixed)
STERLING POLYMERS LIMITED	KB3502MZ	Hartlepool TS25 1NX	Materials Recycling Facility
Private individual	MB3639RE	Hartlepool TS25 2BW	Household, Commercial and Industrial Waste Transfer Station

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Not sure whether your own site is on the list?

Type your permit number or company name into the checker and it tells you what the register holds for you, and what the rule actually means for that site type. It works whether or not you ever buy anything.

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Questions sites in Hartlepool ask

Do permitted waste sites in Hartlepool have to report the waste they receive?

Yes, if they receive waste. GOV.UK says anyone licensed or permitted to receive controlled waste must enter details of every load they receive, and sites in England must use Defra's service from 1 October 2026. Household waste that residents bring to an HWRC in England is left out. GOV.UK

How long does a site have to report each load?

Within 2 working days, not counting weekends and bank holidays, starting on the day after the waste arrives. A load received on a Monday is due by the end of Wednesday. GOV.UK

Can a site use its own spreadsheet?

No. GOV.UK gives two ways to report: software that uses Defra's API, or Defra's own spreadsheet template, uploaded to the service. You cannot use your own spreadsheet or change the format of Defra's. GOV.UK

What it costs to comply

DEFRA's spreadsheet is free and works — for a site taking a handful of loads a week it is a perfectly reasonable answer, and it is worth saying so. Software earns its money when the typing does not fit in the day, or when a bounced submission on day two would be a permit breach.

Byrne Waste Tracking is £89 a month per site, plus a one-off £70 setup. No contract and no minimum term. It checks each load against DEFRA's rules before it saves, so a wrong carrier registration is caught at the gate rather than on the deadline, and once your DEFRA account is linked it sends each load for you. There are other providers on DEFRA's list: compare them before you pay anybody anything, including me.

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Nearby areas

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